Documents, Tools, and Templates
Welcome to the Documents, Tools and Templates page, a resource hub for implementing the UW-Madison Youth Protection Policy (UW–1045). Here, you’ll find a comprehensive collection of documents, tools and templates designed to support youth activities.
UW-1045 Implementation
- UW-1045 Youth Protection Policy
- Youth Activity Authorization Template
- Youth Protection Policy Reference Guide (UW-1045)
- Taxonomy of Youth Activities
- Supervision Standards
Conduct
Best Practices
Need something else?
Health and Safety
- Emergency Response Template
- First Aid Kit Resource Guide
- Communicable Disease Plan On-Campus Template
- Communicable Disease Plan Off-Campus Template
- Cooking Classes and Demonstrations
- Food Safety Poster for Dorm Kitchens
- Overview of Dining at UW–Madison
- Youth Activities Emergency Procedures – Pocket Cards
Registration
Reporting
- Incident Reporting Obligations for Youth Activities
- Death Injury and Illness Report
- Non-Employee Incident Report Form
- Campus Incident Reporting Form (for Sexual Misconduct and Clery Violations)
- Incident Escalation Decision Tree
Non-Custodial/Field Trip Resources
Third-Party Youth Activities
Please contact the Office of Youth Protection for questions about changes to third-party youth activity contract addendums.
- Third-Party Youth Activity Contract Addendum — Commuter Activities (Custodial Care)
- Third-Party Youth Activity Contract Addendum — Commuter Activities (Non-Custodial)
- Third-Party Youth Activity Contract Addendum — Residential Activities
- Third-Party Youth Activity Reporting Matrix
- Third-Party Youth Activity Reporting Responsibilities for Authorizing Units
ATCP 78 Residential Youth Activities
- ATCP 78 Handbook for Residential Youth Activities (2026)
- ATCP 78 Recreational and Educational Camps
- Death Injury and Illness Report
- Camper Health History Standard Form
- Approved Safety Courses for Recreational Camps
- Lifeguard Attendant Staffing Plan
- Camper Sexual Abuse Prevention Training
- Camper Sexual Abuse Prevention Training Guidance
Camps and Clinics Insurance Documents
If the youth activity is covered by UW System Camps & Clinics Participant Accident Insurance coverage, the program director should provide the following insurnace documents to an injured participant/family.